Admin/Operations Associate

Position Overview

Operations Associate will support the Operations Manager and firm leadership in day-to-day administrative functions, coordinating multi-office operations, and assisting with marketing projects, Antares Business Center management, building property management and business development. This role requires strong organizational skills, attention to detail, and the ability to juggle diverse responsibilities in a fast-paced professional services environment.

Key Responsibilities

1. Administrative & Operational Support

• Assist in coordinating day-to-day operations for Calgary, Toronto, Bermuda, and remote offices.
• Maintain and update operational records, contracts, and supplier databases.
• Liaise with building management for repairs, maintenance, and access requests.
• Manage vendor relationships.
• Assist with grant research and application preparation.

2. Coworking Space Management

• Support the daily operations of Antares Business Center, including booking coordination, tenant inquiries, and space readiness.
• Track occupancy and membership data; suggest strategies for growth.
• Growth of the current booking / occupancy rate. Organizing events for this purpose and assisting marketing.

3. General Support

• Provide administrative assistance to senior management as needed.
• Coordinate with IT and other departments to resolve operational issues.
• Contribute to PKF Antares’ B Corp initiative through research and process tracking.

Qualifications & Skills

• Post-secondary education in Business Administration, Operations, or related field (or equivalent experience).
• 1–2 years of experience in operational roles, preferably in property management, real estate, coworking space.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort learning new software.
• Ability to work independently and in a team environment across multiple locations.
• Comfortable using AI tools and even better if built AI agents.